Secretary

  • Administration
  • Jersey

AD-JSY-10704

Job Description

We have a great new opportunity for a Secretary to join a Jersey legal  services company.

 

The Secretary will report to the Secretary & Facilities Operations Manager and will be responsible for providing secretarial / administration support to fee earners as well as partners whilst also assisting the Operations Manager with various tasks within our Jersey office of the Maples Group – Legal Services. Primary responsibilities include:

 

  • Document production Aderant – preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives
  • Diary management, answering calls, sending outlook invites for meetings and conference calls
  • Marketing – arranging travel and preparing itineraries, preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction
  • Photocopying and scanning of documents and correspondence JFSC Search requests
  • Arranging the opening of files using Falcon (file opening system)
  • Meeting and greeting clients, boardroom management and set up for client / team meetings
  • Assisting in event organisation and team social bookings

 

 

More information about this role is available upon request – contact the team today for further details.

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